Organization
The Executive Committee
The Executive Committee is comprised of the following organizations: API-BSEE-EPA-IMO-IPIECA-ITOPF-NOAA-PHMSA-USCG-USEPA (see Note 1 below). The Executive Committee membership shall be composed of two members, a primary who is also an Executive Committee Co-Chair and an alternate, from each organization. Issues will be decided by consensus, with the Chairperson moderating the discussion to address any outlying concerns, The Chairperson of the Executive Committee is selected by the Executive Committee, typically from, but not limited to, an API member company. The Executive Committee may include additional members upon approval by the majority of the permanent organizations that compose the Executive Committee; these members may participate in activities associated with the Executive Committee and other Subcommittees as determined by the Executive Committee. The Executive Committee can establish a new subcommittee(s) as required to address specific issues/topics. The Executive Committee has the power to act on behalf of all the Committees.
The Program Subcommittee
The Chairperson of the Program Subcommittee will preferably be from the USCG organization, unless another organization volunteers for the role. The Program Subcommittee Chairperson will be a participant when requested to attend an Executive Committee meeting to provide continuity between the Program Subcommittee and the Executive Committee.
Reporting Relationships
All Subcommittees report to the Executive Committee which has sole and final authority over all Conference activity. The Executive Committee members are responsible to their respective co-sponsoring organizations and for making the necessary commitments for a successful conference.
Funding Relationships
It is the intent of the Executive Committee to run the Conferences on a self-sustaining but not-for-profit basis. All expenses of the Conference not recovered by Conference income will be covered by the conference budget reserve fund that is established and monitored by the Executive Committee. All surplus funds of any Conference are to be dedicated to financing subsequent Conferences and special projects which are proposed to and approved by the Executive Committee. In the unlikely event that the conference overrun exceeds the reserve fund, API will provide the funding to cover the expenses.